Use the second wizard page of the Add Expense or Edit Expense wizard to set up or edit the transaction currency, expense and tax incurred, and exchange rate to be used for the expense that you want to add or update.
Wizard Fields
| Field | Description |
|---|
| Transaction Currency
|
Use the drop-down list to select the currency that you wish to use as the transactional currency for this expense. All currencies set up in the system as "used" display as options. If a default currency code exists for this batch type, its description displays as the default.
The corresponding currency code for the selected currency displays in parentheses following the
Expense Incurred,
Tax Incurred, and
Exchange Rate field names. If the currency value is changed after you enter amounts for these fields, they are set back to their default value.
|
| Expense Incurred (XXX)
|
Enter the incurred amount for the expense. It will be stored as the transactional incurred amount. The currency code selected in the previous field displays in parentheses after the
Expense Incurred field name.
The default amount is zero with the number of decimal positions based on the selected transactional currency. The amount changes to zero if you change the
Transaction Currency drop-down value.
|
| Tax Incurred (XXX)
|
Enter the incurred amount for the taxes for the expense. It will be stored as the transactional incurred tax amount. The currency code selected in the
Transaction Currency drop-down list displays in parentheses after the
Tax Incurred field name.
The default amount is zero with the number of decimal positions based on the selected transactional currency. The amount changes to zero if you change the
Transaction Currency drop-down value.
|
| Exchange Rate to (XXX) - Where XXX represents the transactional currency
|
If the selected transactional currency matches the default currency set up on the General Configuration screen, this field displays
1.0 and is disabled.
If the transactional currency does not match the default currency, enter the exchange rate here. The system uses it to calculate the expense amount when the expense displays in the table on the main screen. In this case, the rate is required and must be equal or greater than zero.
The currency code that appears in the field name is based on the default currency code set up on the General Configuration screen.
|
| Exchange Rate to (XXX) - Where XXX represents the pay currency
|
If the selected transactional currency matches the employee's pay currency, which is set up on the Defaults tab of the Personnel Employee Info screen, this field displays
1.0 and is disabled.
If the transactional currency does not match the employee's pay currency, enter the exchange rate here. The system uses this rate to calculate the expense amount when the expense displays in the table on the main screen. In this case, the rate is required and must be equal or greater than zero.
|
| Units
|
Enter the number of units to be expensed. The default value is zero.
|
| Back
|
Click this button to return to the first screen. Values entered on the second screen will not be lost.
|
| Next
|
Click this button to proceed to the next screen and continue adding the expense. The possible errors that can occur here are:
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